Procurement Manager

Department: ProcurementReports To: Senior ManagementProfessional Holdings Limited (PHL) seeks a highly capable, ethical, commercially minded, result oriented fast learning Procurement Manager to lead and strengthen procurement, supplier management, sourcing and operational supply chain functions across PHL and its associated units.This is an excellent opportunity for a procurement professional who wants to move beyond routine purchasing and take real ownership, vendor relationships, cost optimization, compliance, digital procurement and operational efficiency within multi-units company.Key Responsibilities:1. Procurement & SourcingDevelop and implement annual and periodic procurement plans.Manage procurement of goods, services, equipment, technology, facilities and operational requirements.Ensure timely, competitive and quality procurement.Conduct market research and identify reliable and cost-effective sources.2. Vendor & Supplier ManagementIdentify, evaluate, onboard and maintain qualified suppliers.Develop and maintain an approved vendor/supplier database.Evaluate suppliers on quality, price, delivery, compliance and reliability.Monitor supplier performance and resolve performance issues.Negotiate prices, payment terms, delivery schedules, warranties and service conditions.Maintain professional and ethical supplier relationships.3. Procurement Compliance & GovernanceEnsure procurement follows approved office procurement policies, procedures, by-laws, delegated authorities and applicable laws and regulations.Ensure appropriate authorization, documentation and approval at every stage.Maintain transparency, fairness, accountability and value for money.Prevent conflicts of interest, unnecessary expenditure and procurement related risks.Maintain complete records for management review and audit purposes.4. Quotations, Comparative Analysis & Purchase OrdersObtain and evaluate competitive quotations.Prepare comparative statements and procurement recommendations.Verify specifications, quality, pricing and commercial terms.Process purchase requisitions and purchase orders.Coordinate with Finance and relevant departments for invoice and payment verification.Ensure proper documentation from requisition to delivery and payment.5. Cost Control & Value OptimizationIdentify opportunities for cost reduction without compromising quality.Negotiate better commercial terms with suppliers.Monitor procurement expenditure against approved budget plan.Conduct cost benefit analysis where appropriate.Report measurable procurement savings and efficiency improvements to management.6. Supply Chain & Inventory CoordinationMonitor stock levels and procurement requirements.Ensure timely supply to PHL's academic units.Coordinate with stores, administration, finance and user departments.7. Contract & Service ManagementSupport preparation, review and management of supplier contracts.Monitor contractual obligations, warranties, service levels and delivery commitments.Track contract expiry and renewal requirements.Monitor supplier performance against agreed terms and service standards.8. Digital Procurement & Process ImprovementMaintain computerized procurement records and documentation.Support implementation of electronic requisition, approval, quotation and purchase order systems.Work with IT and relevant departments to improve procurement transparency and efficiency.Use procurement data to support management decision making.9. Procurement Policy & SOP DevelopmentReview existing procurement practices and identify gaps.Develop and update procurement SOPs, templates.Standardize procurement practices across PHL's units.10. Reporting & Performance ManagementPrepare regular procurement reports for senior management.Provide data driven recommendations for improving procurement performance.11. Risk, Quality & Ethical ProcurementIdentify and mitigate procurement and supply chain risks timely.Ensure quality assurance in purchased goods and services.Maintain confidentiality of commercial information.Promote zero tolerance for unethical procurement practices, favoritism and undisclosed conflicts of interest.Ensure professional conduct in all supplier dealings.