Senior Accountant

Reports To: Founder and Management TeamAbout the CompanyFR International Group is a China-based sourcing, procurement, manufacturing-management, quality-control and international logistics company. We manage multiple clients, suppliers, purchase orders, currencies and shipments across different countries.We are looking for a responsible and highly organized Senior Accountant who can maintain accurate financial records, provide clear management reporting and independently follow up on outstanding financial matters.This is not limited to bookkeeping. The successful candidate must understand the financial position of every client, order and supplier and proactively alert management about payments, risks, missing documents and upcoming commitments.Key Responsibilities1. Client Account ManagementMaintain a complete and accurate account for every client and project.Record quotations, sales orders, deposits, balance payments, service fees, freight charges, credits and refunds.Prepare professional client account statements showing all invoices, payments, allocations and outstanding balances.Monitor overdue and upcoming client payments.Follow up internally to ensure invoices are issued on time.Reconcile client balances against bank receipts and accounting records.Clearly explain any difference or unallocated payment.2. Supplier Accounts and PaymentsMaintain accurate supplier ledgers for every supplier and purchase order.Record supplier deposits, balance payments, credits, refunds and additional charges.Verify supplier payment requests against approved POs, invoices, quantities, QC reports, completion photos and shipment-ready dates.Prepare supplier payment schedules with due dates and priorities.Prevent duplicate, early, unsupported or incorrect payments.Reconcile supplier statements and resolve discrepancies promptly.3. Order-Level Financial ControlMaintain financial records for every client order and supplier PO.Link client income, supplier costs, freight, inspection, packaging and other expenses to the correct order.Track estimated versus actual cost and profitability.Prepare client-, project- and order-level profit reports.Identify missing costs, unbilled expenses, margin changes and financial exposure.Coordinate with procurement, production, QC and logistics teams to obtain missing information.4. Cash Flow and Management ReportingPrepare a weekly finance report covering Monday to Sunday.Submit an urgent cash and risk summary every Monday morning.Maintain a rolling 14-day cash-flow forecast.Report expected client receipts, supplier payments, salaries, freight charges and other commitments.Highlight overdue payments, cash shortages, unusual expenses and urgent risks.Provide clear recommendations and required next actions—not only raw figures.Prepare monthly management accounts and financial performance summaries.5. Accounting and ReconciliationMaintain complete and accurate accounting records in Xero, the company ERP and supporting spreadsheets.Perform regular bank, cash, client, supplier and intercompany reconciliations.Record operating expenses, payroll, reimbursements, commissions and petty cash.Maintain multicurrency records, particularly CNY and USD transactions.Record applicable exchange rates and identify exchange gains or losses.Ensure every transaction has proper supporting documentation.Maintain organized digital records of invoices, receipts, payment proofs, contracts and shipping documents.6. Invoicing and DocumentationPrepare and verify quotations, proforma invoices, commercial invoices and account statements.Check pricing, quantities, payment terms, banking information and order references before documents are issued.Support customs, shipping, tax, audit and banking documentation.Ensure that financial and commercial documents are accurate and issued on time.7. Internal Coordination and Follow-UpProactively follow up with project managers, procurement staff, QC teams and logistics staff for missing documents or information.Maintain a clear list of pending finance-related actions and responsible persons.Escalate delays or risks before they affect client billing, supplier payments or shipments.Support the implementation of finance SOPs and improve reporting processes.Take full ownership of assigned work without requiring repeated reminders from management.Required Weekly ReportsThe successful candidate will be responsible for producing:Client-wise accounts receivable reportSupplier-wise accounts payable reportUpcoming client-payment scheduleSupplier-payment scheduleOrder- and client-level profitability reportBank and cash reconciliation summary14-day cash-flow forecastOutstanding invoices and missing-document reportFinancial risk, exception, and recommended-action summary