Bookkeeper

Day-to-Day Financial OperationsTransaction Recording & Expense Tracking – Record daily transactions (sales, purchases, receipts, payments) in QuickBooks Online. Categorize all bank and credit-card transactions, maintain supporting documents for every entry, and prepare periodic spend reports by cost center.Accounts Payable & Receivable – Manage the full AP/AR cycle: process vendor invoices, follow up on customer collections, reconcile outstanding balances, and keep the vendor-payable ledger current.Customer, Project & Travel Expense Tracking – Maintain customer-wise, project-wise, and travel-related expense trackers in Google Sheets; reconcile them against QBO and produce summary reports for management.Subscription & Recurring Expense Management – Track recurring subscription and other fixed expenses, verify amounts against contracts, flag discrepancies, and coordinate with the Operations team on any changes each month.Month-End Close, Reconciliation & ReportingBank & Card Reconciliation – Reconcile all bank accounts, credit cards, and payment processors against the general ledger on a weekly and monthly cadence.Accruals & Prepaid Amortization – Post departmental payroll accruals, record expenses incurred but not yet paid, identify multi-month subscriptions, amortize prepaid balances in Google Sheets, and book the corresponding journal entries in QBO.Balance Sheet Reconciliation & Final Review – Reconcile every Balance Sheet line item in QBO to ensure month-over-month accuracy and completeness before closing the books.Reporting – Assist the Finance Supervisor with weekly cash-position updates, month-end deliverables, and ad-hoc financial reports, including:Departmental P&L statements (Sales, Marketing, CS, G&A, COGS, R&D, and others).Customer-wise T&E and trade-show expense matching against QBO and departmental allocations.Process ImprovementContinuous Improvement – Identify manual bottlenecks across reconciliation, reporting, and close workflows. Propose and implement automation or process changes that improve accuracy and reduce cycle time.Adhere to all security policies, promptly report issues, complete regular training, and handle sensitive data responsibly as per approved procedures.

Bachelor’s or Master’s in Accounting, Finance, or a closely related field.1–3 years of hands-on bookkeeping or accounting experience; SaaS or startup exposure is a strong plus.Working proficiency in QuickBooks Online for report generation.Advanced Google Sheets and Drive skills. Must be comfortable working in shared company drives and handling confidential financial data with discretion.Experience managing corporate cards and expense platforms (e.g., Brex, Ramp, or similar).Strong written and verbal English communication.Exceptional attention to detail, strong organizational skills, and a proactive problem-solving mindset—someone who brings solutions, not just questions.Exposure to month-end close, accrual accounting, or departmental P&L preparation.