Documentation Controller

The Documentation Controller will be responsible for maintaining accurate and up-to-date records, controlling document flow, ensuring proper filing and version management, and supporting departments in the preparation, distribution, and retrieval of required documents.Key ResponsibilitiesManage and maintain company documents, records, and files in both physical and digital formats.Receive, review, register, distribute, and track incoming and outgoing documents.Ensure documents are properly numbered, categorized, filed, and archived.Maintain document registers and databases and ensure information is accurate and up to date.Control document versions and ensure teams are working with the latest approved documents.Coordinate with different departments to collect, verify, and distribute required documentation.Maintain proper records of approvals, revisions, submissions, and document status.Ensure confidentiality and secure handling of sensitive company information.Retrieve documents and provide required records to authorized personnel when needed.Follow up on pending documents, approvals, signatures, and submissions.Prepare document-related reports, trackers, and status updates for management.Ensure compliance with company documentation procedures and filing standards.Support audits and inspections by providing required documentation and records.Perform other documentation and administrative duties as assigned.